Academic Policies - SGCS

The academic guidelines contained in this section represent a general set of rules for learners. Each program in the School of Graduate and Continuing Studies may have additional requirements that are listed along with the program’s curriculum.

All applicants and students are required to meet with an Enrollment Counselor prior to enrollment and throughout the duration of their program. This counseling provides students with an understanding of their academic status prior to admission and the requirements they must satisfy for both admission to and the completion of their degree program.

Program Formats - SGCS

Cohort Format - Most programs in the School of Graduate and Continuing Studies use the accelerated, cohort model, in which an entering group of learners stays together for the entire program. Cohorts average 15 learners. Classes meet one evening per week for four hours. Some of the coursework, both in class and outside the classroom, is completed by learners working in collaborative learning teams.

School of Theology and Christian Ministry Formats

Modular Format - modular courses meet for one concentrated week of study, normally Monday through Friday on Olivet’s campus. Modular courses require appropriate off-campus study before that week and additional off-campus study after that week. To complete the work done before and after the module, the student must have internet access. Assigned work following the class session must be completed and submitted to the instructor for grading no later than 30 days following the end of the session. Students with extenuating circumstances may request an extension, not to exceed four weeks, from the instructor.

Traditional Format - in the most traditional format, a course meets on campus two or three times a week for a full semester. Variations can include half semesters, or blocks, meeting once a week or once every other week, depending on the class and program

Online Format - the courses in the Pastoral Leadership program are online, as are many of the course for Master of Ministry (Spanish). Online courses do not require any on-campus study. Each online course is part of a tightly integrated program sequence and is available only to students in that program.

Blended Format - some programs are structured as a combination of other formats described here. Specifics of the exact format will be described by the department offering the program.

Attendance Policy - SGCS

NOTE: Unless otherwise defined by program-specific documentation, the following policies are in effect.

Attendance Policy

It is the responsibility of the student to attend all scheduled class sessions in all on ground and online classes.  In emergency circumstances, a student may be permitted to miss a class session under the following terms:

• The student must seek approval from the instructor prior to the missed class.  Failure to contact the instructor prior to the missed class will result in zero points for all assignments due that week.
• The student must make arrangements with the instructor to complete all assignments and make up work if assigned by instructor.

Failure to follow this policy may result in an F for the course.

Instructors will address tardiness on an individual basis.  Learners are expected to arrive for class on time and remain for the entire class period.

To be considered present in online classes, the student must log in and post at least one substantive forum post or assignment per week.  No points will be given for late work or missed discussion postings.

Late Work Policy

Late work is not accepted.  In extreme circumstances, a student may submit late work with prior written approval from the instructor.

Transfer of Credit, Graduate Programs - SGCS

Transfer work is normally not considered for packaged programs due to the nature of these degrees. In programs where transfer credit is permitted, graduate credit with a grade of B or above may be accepted as substitute for comparable core courses if work was completed within five years of a student’s Olivet matriculation. Students must submit a “Request to Transfer Credit” form, course description, and a copy of the catalog cover to the Dean of Academic Integration prior to beginning a graduate program. To determine transferability of credit, a recommendation for transfer must come from the specific graduate program coordinator.

There is no provision for proficiency testing in graduate-level courses. 

Transfer of Credit Policy, Undergraduate Programs - SGCS

A maximum of 82 semester hours (or equivalent quarter hours) may be accepted from community/junior colleges as transfer credit to bachelor’s degree programs at Olivet. In the case of the Bachelor of Science in Practical Ministries program, a maximum of 98 semester hours (or equivalent quarter hours) is allowed. For course work taken beyond the Associate of Arts or Associate of Science degree, each program has identified specific letter grade minimum requirements that must be met.

Olivet is a participant in the Illinois Articulation Initiative (IAI), a statewide agreement that allows transfer of completed Illinois-transferable general education core curriculum between participating institutions. Students who enter bachelor’s degree-completion programs at Olivet with Associate of Arts or Associate of Science degrees from regionally accredited colleges and universities will have met all general education requirements for graduation from Olivet, except for the two upper-division religion courses. However, these students may be required to complete additional elective courses beyond the required core courses in their programs to satisfy the 128 credit-hour requirement for graduation from Olivet.

Students who enter bachelor’s degree-completion programs with associate degrees other than Associate of Arts or Associate of Science (for example, A.A.S., A.L.S. or A.G.S.) from regionally accredited colleges or universities will likely have to complete additional courses to satisfy Olivet’s general education requirements and take additional elective courses beyond the required core courses in their programs to satisfy the 128 credit-hour graduation requirement. As part of the 128 hours, a minimum of 40 credits in upper-division courses (courses numbered 300 or above) are required; this requirement is generally fulfilled within the program of study.

Students who enter bachelor’s degree programs at Olivet with a previously-completed bachelor’s degree from regionally accredited colleges and universities will have met all general education requirements for graduation from Olivet, except for the two upper-division religion courses. Students whose previous bachelor’s degree is from Olivet, however, are not required to complete the additional religion courses.

Transcripts of students without Associate of Arts or Associate of Science degrees will be evaluated on a course-by-course basis to determine transferable credits. Student Enrollment Counselors will assist and advise students in preparing plans of study to meet program, general education, and graduation requirements.

College credit may be earned through additional classes; credit for academically relevant experiences; proficiency, CLEP, and/or Regents College Examinations, and under specific circumstances, for appropriate prior learning experiences.

Prior Learning Credits

Olivet may grant credit for learning achieved outside of the classroom through the successful completion of GNS 200 and a subsequent portfolio review.  When these credits are applied to courses within the Olivet catalog, the credits will appear on the student’s transcript and will be appended with “(CAEL).”  When learning meets the requirements of coursework outside of the Olivet catalog, they will be treated as elective credits and will be listed as “PLA” (Prior Learning Assessment) on transcripts.

Student Withdrawal/Change in Status - SGCS

Withdrawals from the School of Graduate and Continuing Studies may be one of the following: a leave of absence, a program withdrawal, a course withdrawal, or an administrative withdrawal.

Leave of Absence Policy

A leave of absence may be processed if, for example, a learner is required to travel for his or her company for an extended period, in the case of illness, or other unexpected emergencies that would cause the learner to miss several classes in succession. A leave of absence would allow the learner to re-enter the program at a later date. If financial aid is involved, the maximum leave of absence from the program is 180 days without having to return loan monies to the lender. Any additional break in attendance is considered a program withdrawal, and unused loan monies are returned to the lender, and re-application for additional monies is necessary upon re-entering.

In order for a leave of absence to qualify as an approved leave of absence:

1. All requests for leaves of absence must be submitted on a leave of absence form and include the reason for the student’s request.
2. The student must be enrolled and attending class at the time the request for a leave of absence is made.
3. There must be a reasonable expectation that the student will return from the leave of absence to continue his or her education.
4. The institution may not assess the student any additional institutional charges, the student’s financial need may not increase, and the student is not eligible for any additional federal or state financial assistance.

To process a leave of absence, students should contact the Enrollment Counselor to request the necessary form. A student may be asked to schedule an appointment with his or her Enrollment Counselor. The form must be returned promptly, because the balance on the learner’s account is determined according to when the signed request form is received. Informing a course facilitator of intentions to take a leave of absence does not mean a learner has officially been granted a leave. The School of Graduate and Continuing Studies must receive official documentation from the learner.

NOTE: Please consult program directors for all programs in the School of Theology and Christian Ministry for applicable leave of absence policy.

Program Withdrawal

A program withdrawal is to withdraw completely from the program. Should it be necessary to withdraw from a program, students should request a withdrawal from the Enrollment Counselor. A program withdrawal must be filed to initiate a tuition refund, and the balance on the learner’s account is determined according to when the withdrawal request is received in the School of Graduate and Continuing Studies. The refund is processed according to the refund policy of the School of Graduate and Continuing Studies.

Course Withdrawal

A learner may change registrations for individual courses before the first night of class without charge. A course may be dropped without grade or notation on the transcript when official changes are processed prior to the second night of class. If a learner attends more than one session, a grade of W is issued.

Once a student has attended 50% of the course or more, a withdrawal can only be completed with the written approval of the Program Director/Coordinator. If approved, the grade posting will be either WP (withdrawn passing) or WF (withdrawn failing).

NOTE: In matters relating to withdrawing from graduate courses and programs, students must notify their Enrollment counselor at the School of Graduate and Continuing Studies office. Failure to notify of course withdrawal may result in an “F” for that course.

Administrative Withdrawal

If a learner is absent more than 29 days in either an online or on-ground course without contacting the Enrollment counselor, he or she may be withdrawn by the administrative staff of the School of Graduate and Continuing Studies. This is considered an administrative withdrawal, with a grade of W. If an administrative withdrawal occurs, the date of withdrawal is the date the withdrawal notification is received.

Note: In the case of a withdrawal for any reason, the Office of Financial Aid is notified immediately upon withdrawal. 

Readmission - SGCS

A learner who has withdrawn or has been dismissed from a program may file a petition for readmission with the School of Graduate and Continuing Studies. Readmission is allowed or disallowed on the merits of the petition and may require a personal interview with the Dean of Academic Integration and the Program Director/Coordinator. A non-refundable charge of $50 will be required for each readmission petition. Readmission does not guarantee a place in the learner’s previous group and is contingent upon an available group. 

Repeating a Course - SGCS

1. Students are able to retake courses in which they earned a grade of “C-” or below to improve both the overall GPA and the grade for a specific course. When a course is retaken, only the higher of the two grades is calculated into the overall GPA.
2. If a course was previously taken at Olivet, then the course must also be retaken at Olivet.
3. If a course was previously taken at another school, then students have the option to retake the course at any other accredited school. They do not have to repeat the course at the same school it was first taken.

Auditing a Course - SGCS

To audit a course means to take it for neither grade nor credit. An audit, satisfactorily completed, is recorded as such on the transcript. No record is made if the audit is not satisfactorily completed. See your Enrollment Counselor to request an audit. Auditing of courses is allowed for on-ground courses only and is charged at $50/credit hour.

For the learner, the only requirements in an audited course are proper registration and attendance. For the faculty, the only responsibility is validating attendance.

Independent Study - SGCS

An independent study is a course offered in an individualized program of instruction and supervised by a faculty member. Independent studies may occasionally be recommended for learners who are unable to take regular courses because of scheduling conflicts. An independent study course requires the same amount of work and carries the same amount of credit as a regular course. Grading standards established for regular courses are applied to independent study courses.

1. While independent study is valuable and sometimes necessary, no more than six semester hours of independent study are permitted for the entire degree program.
2. An independent study is considered only if all previous coursework is complete, as demonstrated by the learner’s Olivet transcript.
3. Forms for registration are available from the Office of Enrollment.
4. Upon receipt of the registration form from the learner, the Dean of Academic Integration contacts the Program Director/Coordinator to secure a faculty member to supervise the independent study.
5. In order to receive credit for an independent study, the learner, in consultation with the course facilitator, must submit appropriate documentation of the plan of the study to the Dean of Academic Integration. The independent study form should provide a thorough description of the project or coursework to be undertaken, including an indication of papers, assignments, test dates, conferences, and projected completion date. The proposal must be approved by the course facilitator, the program coordinator and the Dean of Academic Integration.
6. Independent study forms are to be completed and the independent study approved before the learner begins working on the project.
7. The maximum time limit for completion of an independent study course is three months from the date of registration.

Academic Integrity - SGCS

Olivet Nazarene University seeks to support and promote qualities of academic honesty and personal integrity. Serious offenses against the University community include cheating, plagiarism, and all forms of academic dishonesty. Any learner who knowingly assists another learner in dishonest behavior is equally responsible.

Academic violations and dishonesty are defined as deception of others about one’s own work or about the work of another. Examples of academic violations include, but are not limited to:

1. Submitting another’s work as one’s own or allowing another to submit one’s work as though it were his or hers.
2. Failure to properly acknowledge authorities quoted, cited, or consulted in the preparation of written work (plagiarism). All work submitted by a learner must represent the learner’s original work. Outside sources used as references should reveal the name and source and the extent to which the source is used.
3. The use of a textbook or notes during an examination without permission of the facilitator.
4. The receiving or giving of unauthorized help on assignments.
5. Submitting for credit borrowed or purchased papers.
6. Unauthorized multiple submissions of papers.
7. Defacing or unauthorized removal of course materials or equipment from classrooms, offices, or the library.
8. Dishonesty in reporting completion of reading assignments.
9. Signing the roll for someone who is not present in class.
10. Tampering with experimental data to obtain a “desired” result or creating results for experiments not conducted.
11. Tampering with or destroying the work of others.
12. Lying about academic matters.
13. Falsifying college records, forms, or other documents.
14. Unauthorized access of computer systems or files.
15. Violating copyright of any form of media.

Learners who are guilty of academic violations can expect to be penalized. A course facilitator whose definition of cheating may differ from that stated above has the responsibility and obligation to so inform the learners, in writing, at the beginning of the course. Those facilitators who fail to do so have no basis for disciplinary action in instances of purported learner dishonesty outside of the above provisions.

The course facilitator has the authority to deal with instances of academic dishonesty within the following guidelines,

1. Courses of action may include, but are not limited to the following:
   1. Work may not be redone, and no credit is given for that particular assignment.
   2. Alternative assignments may be given for full or partial credit.
2. Course facilitators must report any incident of a violation of the policy on academic integrity to the Program Director/Coordinator and the Dean of Academic Integration. Following two reports against a particular learner, action is initiated that may lead to dismissal of the learner from the university.
3. The learner has the right to appeal action under this policy through the regular channels as established by the grade appeals process.

Guidelines for Preparation of Written Assignments - SGCS

All written work must adhere to the style conventions stated in the sixth edition of the Publication Manual of the American Psychological Association (APA), except for programs in the School of Theology and Christian Ministry, which use Turabian style, and the Master of Arts in Education: English degree program, which uses the Modern Language Association (MLA) style.

Learners should:

1. Review all aspects of their written assignments using the APA or appropriate style manual to ensure compliance before submitting written assignments for grading.
2. Edit their work carefully before submitting it for a grade.
3. Learners should keep a copy of everything submitted to Olivet’s School of Graduate and Continuing Studies’ faculty and staff. This protects learners from work lost by themselves, staff, the institution, electronic transmittal, or the U.S. Postal Service. It is vital that learners take responsibility for preserving their SGCS-related work-product, records, and documents.

In addition, specific templates and guidelines for all written work have been put in place for use on Olivet’s Portal at https://myolivet.edu and all updates will be posted there if courses and assignments are changed.

Written Work, Minimum Standards - SGCS

The School of Graduate and Continuing Studies is committed to helping learners develop mature, effective writing skills. The following criteria must be met in written work before passing grades can be given for that work:

1. Clear thesis statements.
2. Thoughts supported by evidence, relevant details, and examples.
3. Proper paragraph structure and effective transitions from paragraph to paragraph.
4. Clarity of sentences.
5. Care, creativity, and variety in the choice of words, phrases, and sentence structure.
6. Substantially free of mechanical errors: spelling, punctuation, and sentence structure.
7. Introduction and conclusion.
8. Clear citations provide appropriate support and integration.
9. Final projects, theses, and research projects should be submitted in two forms, namely:
   1. Permanent digital media (e.g., CD, DVD, flash drive)
   2. Bound paper copy, including signature page for approvals

Oral Presentations, Minimum Standards - SGCS

The School of Graduate and Continuing Studies is committed to helping learners develop mature, effective oral presentation skills. These criteria for both content and presentation must be met before a passing grade can be given for oral work:

Content

1. Ability to explain study.
2. Clear explanation of concepts.
3. Documentation.
4. Proper methodology.
5. Organization of main points.
6. Presentation of all sides of the issues.
7. Answering of all class questions with explanations and elaboration.

Presentation

1. Evidence of preparation.
2. Organization of ideas: strong beginning, middle, end; sequenced and logical.
3. Appropriate selection of visual aids and technology: visual aids are simple, clear, and easy to interpret, and free of misspellings or grammatical errors.
4. Eye contact with audience, seldom returning to notes.
5. Strong elocution: clear voice and correct, precise pronunciation of terms so that audience can hear.
6. Creativity apparent: presented with imagination and freshness; captures the attention of the audience.
7. Timeliness.

Grading - SGCS

Evaluation for each course is the responsibility of the course facilitator. Evaluation of the learner may include performance in the classroom, group participation, outside assignments, problem-solving exercises, take-home tests, and examinations. Generally, guidelines for appropriate assignments and evaluation checklists are provided for each course, but individual facilitators may modify assignments and formulate their own evaluation criteria for a given course, prior to the course start.  In programs/courses where the collaborative learning team approach is used, the course grade is affected by learning team performance, and team attendance and participation are mandatory.

Program curricula and courses offered by the School of Graduate and Continuing Studies are subject to modification without advance notice to students. In the event curricula or courses are modified, those currently enrolled in affected programs will complete the modified curricula or courses.

All coursework, including authorized rework of assignments, must be completed by the last night of a course unless defined otherwise in the syllabus. No rework is permitted once the facilitator has submitted the course grades. If an emergency occurs that requires an extension of time to complete coursework, the learner may receive a grade of Incomplete at the discretion of the course facilitator. (See section on ‘Incompletes.’)

A record of attendance and scholarship is kept for each learner. Formal grades can be retrieved through Oasis, by the student upon completion of each course. Approximately two weeks are needed to process grades after the completion of a course.

The following alphabetical system of grading, with + or - added at the discretion of the facilitator, is used to denote the quality of work done in a course. Some programs may have more stringent standards than noted below (refer to program requirements).

Grade Evaluation Criteria, Graduate Courses - SGCS

The grading scale for School of Graduate and Continuing Studies graduate courses, with the exception of the Nursing program, is as follows: 

Grade Evaluation Criteria, Undergraduate Programs - SGCS

The grading scale for the School of Graduate and Continuing Studies undergraduate courses with the exception of the Nursing program, is as follows: 

Grade Evaluation Criteria, Nursing Programs - SGCS

The Nursing programs adhere to a special grading scale, which is listed below. Additional specific program grade requirements follow the grading chart. 

BSN Program

• A minimum grade of C (2.0) must be earned in all Nursing courses and in all required supporting courses.
• A cumulative grade point average of 2.75 is required to progress in the Nursing courses and to graduate with the Bachelor of Science in Nursing degree.
• A course may be repeated once with permission from the Director of Nursing Programs - SGCS.

MSN Program

• A cumulative grade point average of 3.0 is required to remain in and successfully graduate from the program.
• No more than two C’s (including C+) may be earned in the course of the program. A third C or C+ requires a learner to repeat one of the three courses. Only one repeated course is allowed during the program. 

Grading Guidelines, Graduate Programs - SGCS

Grades of A, A- (Excellent)

To earn an A in a class, learners must consistently demonstrate superior performance. A mark of this order suggests a very high level of performance on all criteria used for evaluation. Contributions deserving an A are distinguished in virtually every aspect. They show that the individual (or group) significantly shows initiative, creativity, insight, and probing analysis where appropriate. Further, the achievement must show careful attention to course requirements as established by the instructor. On assignments, A learners should demonstrate insight into the material, articulate their ideas clearly and comprehensively, and integrate ideas previously learned in the program or in life experiences. In class and collaborative learning teams, A learners should demonstrate outstanding preparation for and enthusiastic participation in discussions and activities.

Grades of B+, B, B- (Satisfactory)

To earn a B in a class, learners consistently perform at an adequate, or average, level or, perhaps, fluctuate between average and excellent work. This category of achievement is typified by adequate, but unexceptional performance when the criteria of assessment are considered. It is distinguished from A level work by problems such as

• One or more significant errors in understanding.
• Superficial representation or analysis of key concepts.
• Absence of any special initiatives.
• Lack of coherent organization or explication of ideas.

In class and collaborative learning teams, B learners demonstrate average preparation, and they participate in discussions and activities, although with less enthusiasm and consistency than an A learner. The work of a B learner usually meets all the requirements, but only on an adequate level.

Grades of C+, C, C- (Below Average)

Work that is barely adequate as graduate-level performance.

Grade of F (Failing)

Work that is unsatisfactory or not submitted.

Grading Guidelines, Undergraduate Programs - SGCS

Grades of A, A- (Excellent)

Clearly stands out as excellent performance; has unusually sharp insight into material and thoughtful question; sees many sides of an issue; articulates well and writes logically and clearly; integrates ideas previously learned from this and other disciplines; and anticipates next steps in progression of ideas.

Example: “A” work should be of such nature that it could be put on reserve for all students to review and emulate. The “A” student is, in fact, an example for others to follow.

Grades of B+, B, B- (Satisfactory)

Demonstrates a solid comprehension of the subject matter and always accomplishes all cursory requirements; serves as an active participant and listener; communicates orally and in writing at an acceptable level for an undergraduate student; work shows intuition and creativity. A “B” learner usually meets all the requirements, but only on an adequate level.

Example: “B” work indicates a good quality of performance and is given in recognition for solid work; a “B” should be considered a good grade and awarded to those who submit anything less than the exemplary work described above.

Grades of C+, C, C- (Below Average)

Quality and quantity of work in and out of class is below average and barely acceptable for an undergraduate student; has marginal comprehension, communication skills, or initiative.

Example: “C” work is passing by a slim margin, but is unacceptable if repetitive in nature.

Grades of D (Poor) or F (Failing)

Quality and quantity of work in and out of class is unacceptable for an undergraduate student.

Example: This work does not qualify the student to progress to a more advanced level of work.

Honor Points, Graduate Programs - SGCS

In order to graduate, the student must earn a grade point average of 3.0. Honor points are based on quality of work performed and are determined as follows: A = 4 points per credit hour; A- = 3.7; B+ = 3.3; B = 3.0; B- = 2.7; C+ = 2.3; C = 2.0; C- = 1.7. Grades lower than C- (C in the Nursing and Education programs) are not acceptable for graduate students.

Honor Points, Undergraduate Programs - SGCS

In order to graduate, learners must earn twice as many honor or grade points as the semester hours of work attempted. Honor points are based on quality of work performed and are determined as follows: A = 4 points per credit hour; A- = 3.7; B+ = 3.3; B = 3.0; B- = 2.7; C+ = 2.3; C = 2.0; C- = 1.7; D+ = 1.3; D = 1.0; D- = .7; F = 0. The grades of H, S, U, X, and W are neutral. Grades lower than C are not acceptable in the Nursing program’s required core and supporting courses.

Incompletes - SGCS

Learners who fail to complete all course requirements on a timely basis due to crisis circumstances may receive the grade of Incomplete (I) at the discretion of the course facilitator. A grade of “I” is given as a result of illness or other emergencies and not for unsatisfactory work or failure to submit work. Learners may receive an “I” provided they have demonstrated effort toward meeting the course requirements.

A learner receiving an “Incomplete” will have a specified length of time from the final meeting date of the course to complete course requirements and remove the grade of “I” from the record. Keep in mind, however, that late work generally does not receive full credit. Length of time is specified by the course facilitator and does not exceed four weeks. If, at the end of the four week extension, the learner fails to remove the “I,” the grade becomes an “F” (see graduate programs for specific project guidelines). A Supplemental Grade Report must be prepared and submitted to SGCS to process the final grade.

Learners who do not complete course requirements during the extension period are required to repeat the course at the current tuition rate and purchase the necessary textbooks for the course (if the textbooks have changed). The original course with the grade of “F” remains permanently on the official transcript. The repeated course is added with the new grade. While both grades remain on the transcript, only the new grade is figured into the grade point average.

In the event of an extreme situation, a written request for an extension may be submitted to the Program Director/Coordinator and must include the anticipated date of completion. A learner with more than one incomplete on his or her record is subject to academic suspension.

Grade Appeal - SGCS

Evaluation in the form of grading is viewed by the administration as a contractual relationship between faculty member and learner. Although learners have the right to appeal, actual changes in grades are rare and at the option of the course facilitator. The administration does not intervene, except in cases of extreme circumstances, and acts only as an intermediary. NOTE: Grade reductions due to absences are handled according to the attendance policy and may be appealed using the policy below.

Should a learner feel there is concrete reason to appeal a course grade, these procedures should be followed:

1. The learner should initiate the appeal with the course facilitator who assigned the grade within 7 days. The learner and the facilitator should seek a resolution to the situation.
2. If the learner is not satisfied with the initial grade appeal to the facilitator or if the facilitator is not available, the learner may initiate a formal grade appeal. Grade appeals must be initiated within 7 days after the date grades are posted. Learners should contact their Program Director/Coordinator to request a grade appeal form. For example, learners in the Education program should contact the Director of Graduate Programs in Education; learners in the MAT program should contact the Coordinator, MAT Program; learners in the AAB program should contact the Director of Business Programs, etc.
3. The learner should fill out the form completely and return it to the SGCS office within 7 days after the appeal request is made. A copy of the appeal is kept on file in the School of Graduate and Continuing Studies office, and one is sent to the course facilitator.
4. The course facilitator responds to the appeal within 7 days on an appropriate form and returns it to the SGCS office.
5. The Program Director/Coordinator is sent copies of both the learner’s appeal and the facilitator’s response to the appeal.  The Program Director/Coordinator then has 14 days to respond to the learner’s appeal.  The learner is notified in writing of the decision.
6. If the learner is not satisfied with the response from the Program Director/Coordinator, he or she may appeal to the Academic Review Committee. The learner must submit an appeal within 7 days from the date of the letter from the Program Director/Coordinator.
7. The Program Director/Coordinator and the facilitator are notified and the Academic Review Committee is convened by the Dean of Academic Integration.   The Academic Review Committee is comprised of the Dean of Academic Integration and two University faculty members. If the appeal is based on a decision made by a member of the committee, that member steps down from the appeal; an appropriate substitute is appointed by the Dean of Academic Integration.
8. The Academic Review Committee records the nature of the appeal, action taken, and rationale. The Dean of Academic Integration gives copies of the appeal record to the learner, the course facilitator responsible for the course grade, and the Program Director/Coordinator.
9. The Dean of Academic Integration notifies the learner in writing of the disposition of the appeal, as determined by the Academic Review Committee.
10. The Academic Review Committee is considered the highest formal level of appeal.

Probation, Suspension, and Dismissal - SGCS

Learners are placed on probation if the GPA falls below 2.00 for undergraduates, 2.75 for the Bachelor of Science in Nursing programs or 3.00 for graduates. The learner is given two consecutive courses to satisfactorily raise his or her GPA. If the learner successfully raises the GPA, probationary status is removed. Failure to remove the probationary status results in suspension from the program. The learner is notified of the academic suspension in writing.

A learner with two grades of failure (F) on an academic record is suspended when the grades are recorded by the Dean of Academic Integration.

Once a learner is suspended, he or she may reapply for admission after six months. A petition for readmission is made in writing to the School of Graduate and Continuing Studies and may require a personal interview. A non-refundable charge of $50 is required for each readmission petition.

Once a learner’s GPA falls below the minimum required and he or she has previously undergone academic suspension, he or she will be dismissed as a learner from Olivet Nazarene University and will not be eligible to reapply.

Learning Team Conduct and Participation - SGCS

It is essential to the program and to students’ academic and professional success that students work in an efficient and appropriate manner with their collaborative learning teams. Conflicts that cannot be resolved within the group should be brought to the instructor; if required, to the adviser; and finally, to the ONU administration. ONU will take any steps that they deem necessary and appropriate to resolve the problem(s) up to and including removal of individual(s) from the program.

Grievance Procedure - SGCS

When disagreements occur within a course or program (other than a grade appeal), the informal process is the first mechanism of resolution. This process involves documented conferences progressing sequentially between

1. The student and the involved individual.
2. The student, the involved individual, and the Program Director/Coordinator (as applicable).
3. The student, the involved individual, and the Dean of Academic Integration.

This informal process should be instituted no later than 10 business days after the disputable incident. If a satisfactory conclusion is not attained by Step 3 of the informal process, the student may then initiate the formal process with the Dean of Academic Integration.

To formalize a grievance, the student must submit a written statement of the grievance, along with any pertinent attachments, to the Dean of Academic Integration. This must be accomplished within five business days after the completion of the informal process. The Grievance Committee will be convened for a hearing. All discussions within the Grievance Committee are strictly confidential. All parties directly involved will be notified of the proceedings.

Transcripts - SGCS

The learner’s official transcript is prepared by the Olivet Nazarene University Office of the Registrar and shows the course, grade, credit, and semester of instruction for each course. Upon successful completion of the required curriculum, credits awarded from the assessment are recorded on the transcripts.

Requests for transcripts of coursework at Olivet Nazarene University must conform to the Privacy Act of 1974, which requires that all requests for transcripts or other grade reports be submitted in writing and signed by the learner. A transcript request form may be requested from the Office of Admissions and Student Services or be printed from Olivet’s internet via the Learning Management system. A transcript is not issued to any individual who is indebted to the University. A fee is assessed for each official transcript requested.

Diplomas are granted in January, May, and August. However, if official certification of degree completion is needed prior to the conferral date, a learner may make a special request of the SGCS for an official transcript which is marked “completed degree requirements” and carries the date of program completion.

Program Time Limits - SGCS

Most graduate programs at Olivet are planned for a two- to three-year sequence. A student is allowed a time limit of four years from the beginning of the first graduate course to complete the entire program. Coursework over four years will be evaluated by the department director (Business, Education, Nursing, Counseling or Theology and Christian Ministry). Students may be expected to meet current program requirements, which may mean retaking one or more courses.

This guideline does not apply to the following programs: Master of Business Administration and Master of Organizational Leadership, which allow a one-year time limit from the end of the scheduled program cycle; and the Master of Ministry and Master of Divinity, which allow six years to complete the degree program.

Time Limit for Completing Course Assignments - SGCS

Generally, course assignments must be completed by the last day of classes. However, due to the delivery mode of various graduate degrees, some programs have specific requirements for completing course assignments. See each program section for time limits specific to that degree.

At the discretion of the instructor, students with extenuating circumstances may be granted an extension. The length of time is determined by the course facilitator. Extensions may not exceed four weeks. Requests for extensions must be made in writing by the instructor and submitted to the School of Graduate and Continuing Studies office.

Research Options, Graduate Programs - SGCS

Candidates for the doctoral program should refer to that program for details regarding the dissertation requirement. Master’s degree programs may require a scholarly research paper, a creative project, or other alternatives, such as capstone courses, internships, and practica. Each candidate must show evidence of scholarly interest and proficiency by registering for and satisfying the requirements of the research options as required in specific degree programs.

In general, the following are guidelines for the various research options. Candidates should rely on more specific details available through their program.

Thesis

The thesis option allows the graduate student to become a specialist in a particular aspect of academic inquiry and to develop the necessary background skills for the possibility of continued graduate work. A thesis reflects the use of a recognized research methodology to test an adequate hypothesis. Implementation of a credible research design is possible only when the problem being addressed is within the scope appropriate to the master’s degree program at Olivet. The specific style required for the thesis paper is determined by the individual program. In general, these components should be clearly evident:

1. A clear and concise statement of the problem.
2. The development of and rationale for hypothesis(es) to be tested.
3. A review of related research/literature.
4. An identified, defensible research methodology and design appropriate to the hypothesis(es) being tested (i.e., historical, descriptive, experimental).
5. The study, including evaluation of the findings.
6. Conclusions of the study and implications for the larger problem in the discipline.

Creative Project

The creative project allows the graduate student to look reflectively at issues and strategies within his or her own context. Although similar in some respects to the more traditional thesis, the creative project is fundamentally action research, which has an application orientation. The creative project draws upon existing research relating to particular issues and strategies as a foundation for the creative development of innovative approaches to address critical issues or improve practices in the student’s workplace. The creative project document may assume various forms, depending on program. However, in general, these elements must be present:

1. Clear and concise statement of the issue or practice to be addressed in the project and a rationale for its merit.
2. An adequate review of related literature reporting current research on the educational issue or practice to be addressed.
3. A description of the project design, action plan, and time line.
4. The project materials and pre-post-assessments, an evaluation of the project’s effectiveness, and a reflective essay regarding the project’s objectives, outcomes and future implications.

Before grades are officially recorded, theses/projects must be submitted to the Dean of Academic Integration and have a minimum grade of B, unless otherwise stated.

Capstone Courses/Internships/Practica

In lieu of scholarly research or projects, some programs include completion of capstone courses, internships or practicum experiences. Students should refer to their program curriculum and the Course Descriptions section for details.

Research Option Completion Deadlines, Graduate Programs - SGCS

Failure to complete the research option within the prescribed program sequence may result in a grade of Incomplete (I). A learner receiving an Incomplete has four weeks from the final date of the course to complete the project and remove the grade of “I” from the record. If, at the end of the four-week extension, the learner fails to remove the Incomplete, the grade becomes an “F”. A learner who receives an “F” for the final thesis, project, capstone course, internship, or practicum must complete the entire course when offered with a subsequent cohort group.

Graduation Requirements, Graduate Programs - SGCS

Additional specific program requirements for graduation can be found in the section relating to that program.

1. Grade Point Requirements: All master’s degree candidates must have a grade point average of 3.0 or higher. All doctoral candidates must have a cumulative grade point average of 3.0 or higher.
2. Thesis/Scholarly Paper: Where appropriate, the candidate submits copies of a thesis or other scholarly paper meeting standards outlined in “Guidelines for Preparation of Thesis” or “Other Scholarly Option Paper” (available in the School of Graduate and Continuing Studies office). This paper is submitted after any required written or oral examination relative to the thesis or other scholarly paper is complete. The deadline for submission is December 15 for January conferral of degree, April 15 for May conferral of degree, and August 1 for August conferral of degree. Theses must be on file in the School of Graduate and Continuing Studies office with a minimum grade of B-, unless otherwise stated.
3. Degree candidates are required to file an “Intent to Graduate” form, which is provided to prospective graduates by the program specialist. This form must be received at least two months prior to the expected date of graduation for January and May conferrals, and six months before August conferral.
4. Payment of all tuition and fees (including graduation fee).

Graduate learners may participate in Commencement as August graduates only if they are within 6 hours of graduation before the May ceremony, and have filed a plan of studies with the Dean of Academic Integration by April 1.

Degree candidates are expected to meet the requirements for graduation in effect at the time of initial enrollment, assuming they complete the degree within the normal program cycle (or within one year of completion of program cycle).

In cases where a learner’s years of enrollment at Olivet exceed specified time limitations, the learner is expected to meet the requirements of the Catalog in effect for the academic year in which he or she graduates.

Note: Only one graduate degree is conferred in a given Commencement exercise.

Graduation Requirements, Undergraduate Programs - SGCS

Degree candidates are personally responsible for meeting all requirements for graduation, including payment of all tuition and fees.

All bachelor’s degree candidates are required to complete at least 128 hours, 40 of which are Upper Division (300 or 400 level) hours, in addition to completion of General Education Requirements (see Undergraduate Programs section), and completion of specific courses required for the major.

Grade Point Requirements are as follows: the Associate of Arts in Business program requires a cumulative grade point average of at least 2.0; the Bachelor of Business Administration and the Bachelor of Science with major in Practical Ministries programs require a minimum cumulative grade point average of 2.0; the Bachelor of Science in Nursing programs requires a minimum cumulative grade point average of 2.75 and a minimum grade of C in all Nursing and supporting courses.

Degrees are conferred in January, May, and August, but Commencement exercises are held only in May. Graduating learners are encouraged to participate in the Commencement activities. All requirements must be successfully completed, with grades, transcripts, and credits received by the Dean of Academic Integration by established deadlines in order to participate in graduation ceremonies and/or for degree conferral.

Degree candidates are required to file an “Intent to Graduate” form, which is provided to prospective graduates. This form must be received at least two months prior to the expected date of graduation for January and May conferrals, and six months before August conferral.

Undergraduate learners may participate in Commencement as August graduates only if they are within 12 hours of graduation before the May ceremony, and have filed a plan of studies with the Dean of Academic Integration by April 1.

Degree candidates are expected to meet the requirements for graduation in effect at the time of initial enrollment, assuming they complete the degree within the normal program cycle (or within one year of completion of program cycle).

In cases where a learner’s years of enrollment at Olivet exceed specified time limitations, the learner is expected to meet the requirements of the Catalog in effect for the academic year in which he or she graduates.

Learners who completed an “Intent to Graduate” form for a specific graduation date, but did not graduate on that date, must complete a new “Intent to Graduate” form prior to the anticipated graduation date.

Additional requirements for graduation that are program-specific are discussed in the program descriptions.

Honors - SGCS

Graduation Honors (bachelor’s programs only)

Baccalaureate degree candidates with outstanding scholarship qualify for honors recognized at Commencement. Learners who qualify for honors receive honor cords at Commencement, are noted in the Commencement program, and are recognized during the ceremony.

Learners with a cumulative grade point average of 3.50 or higher are eligible for graduation with honors. To qualify, graduates of continuing studies programs must complete all required courses within the major at Olivet. The honor ranks are as follows:

• Cum Laude (with honors) requires a grade point average of 3.50-3.69.
• Magna Cum Laude (with high honors) requires a grade point average of 3.70-3.89.
• Summa Cum Laude (with highest honors) requires a grade point average of 3.90 or higher.

Ralph E. Perry Student Award of Excellence

At each Commencement, one student is selected to receive the Ralph E. Perry Student Award of Excellence. The criteria for selection include outstanding scholarship and excellent leadership. The selection is made by the School of Graduate and Continuing Studies administrative team based on recommendations presented by program coordinators, faculty, and classmates.

Statute of Limitations - SGCS

Coursework must be completed within certain time limits of the date of the first registration in a degree program. Learners not completing within these time limits must re-enroll and pay for the entire core. See undergraduate and graduate specifications on this issue.

Core Courses and Student Load - SGCS

The student must complete every course of a core program. Upper-division courses that duplicate a course, either by course title or course content, will not transfer.

A student is considered a full-time student if he or she carries the number of hours called for in a packaged program during a given term.

College Level Examination Program (CLEP) - SGCS

The College Level Examination Program (CLEP) may be used to establish credit for students on approved CLEP general and/or subject tests. CLEP tests are available at open test centers throughout the country. Scores required for credit on CLEP tests are available through the Olivet Registrar’s Office. A fee of $50 per hour of credit is charged to students receiving CLEP credit. Students who receive credits in these areas should not take equivalent courses at Olivet Nazarene University or elsewhere, since credit cannot be given twice for the same course. Questions about the CLEP program should be directed to an Enrollment counselor.